The Role

As a core member of the HR function, you will be responsible for ensuring that routine HR queries and administrative requests are handled promptly and effectively. This position requires a proactive approach to maintaining the integrity of employee data and supporting the smooth operation of the department for both Winchester College and The Pilgrims’ School.

Your key responsibilities include:

HR Administration & Employee Lifecycle

• Documentation: Preparing and issuing routine HR correspondence, including amendment to contract letters, tenure extensions, and leaver documentation.
• Process Support: Administering key processes such as probationary reviews, absence management, family leave, and offboarding.
• File Management: Maintaining accurate, confidential employee records and personnel files, including scanning, uploading, and archiving documents to ensure compliance.
• Enquiry Handling: Responding to routine HR queries from staff and managers and escalating complex issues where appropriate.

Systems, Reporting & Compliance

Data Management: Maintaining accurate data on HR systems and running routine reports as required by the team.

• Absence Monitoring: Supporting the accurate input and monitoring of staff absence records and following up with line managers for missing information.
• Compliance & Governance: Supporting workforce data gathering (including census-related activity), training requirement tracking, and policy review administration.

Payroll & Employee Relations Support

• Pay Processes: Assisting with payroll changes and the annual pay review process, including mail merges and the preparation of salary statements.
• Meeting Support: Providing administrative support for formal HR processes and acting as a trained note-taker in disciplinary, grievance, and other employee relations meetings.
• Confidentiality: Maintaining the highest standards of professionalism and confidentiality when handling sensitive employee matters.

General & Recruitment Support

• Project Assistance: Administering the Cycle to Work scheme, updating the "Family Lanyard" tracker, and providing administrative support to the HR Director and wider team as applicable.
• Recruitment: During peak periods, providing support for recruitment administration and undertaking escorting duties on interview days.

About You

The successful candidate will be a well-organised and methodical professional who thrives in a collaborative, busy environment. You will be able to remain calm and accurate when handling time-sensitive tasks and possess a flexible approach to changing priorities.

Essential Skills & Qualities

• Education: Educated to A-level standard or above.
• Experience: Previous administrative experience in an office or professional environment.
• Detail-Oriented: Strong organisational skills with a meticulous attention to detail and accuracy.
• Communication: Good written English and the ability to communicate effectively across the organisation.
• Discretion: Proven ability to handle confidential and sensitive information with total discretion.
• IT Literacy: Good IT skills, including Microsoft Office, with the ability to learn HR systems quickly.
• Collaboration: A supportive and collaborative approach to working within a busy team.

Desirable

• Previous experience in an HR administrative role or recruitment administration.
• Experience in absence recording, payroll-related administration, or using HR systems.
• Experience in the education, charity, or not-for-profit sectors.
• A CIPD qualification, or an interest in working towards one.
• Experience of taking notes in formal meetings.

What We Offer

• Start Date: Flexible, with a preference for the successful candidate to commence as soon as possible.
• Salary: A competitive salary of £29,000 per annum, commensurate with qualifications and experience.
• Hours of Work: This is a full-time role, 37.5 hours per week, with additional hours as reasonably necessary to meet the needs of the College.
• Development: A supportive environment with a commitment to training and professional development across a broad range of HR activities.

HOW TO APPLY

Only applications completed on the school website will be accepted. Please attach a full CV with your application.

Please note that applications will be dealt with as they arrive. Winchester College reserves the right to appoint before the deadline passes.

Closing date for applications: Midnight Wednesday 15th April 2026

For the full job description and to apply please see here.

If you have any questions about this vacancy or the recruitment process, please email recruitment@wincoll.ac.uk.