This is a permanent full-time term time plus role*, working 35 hours per week Monday to Friday (exact hours to be confirmed during interview but likely to be 9am to 5pm with a one-hour unpaid lunch break). Occasional Saturday work will be required, including participation in Open Days and Assessment Days. Term times can be found here: https://www.fettes.com/term-dates-prep

Salary: Circa £22,500 depending on experience

Staff Benefits: In addition to being a part of a great team, you will be entitled to a range of

                         benefits that include:

• Parking within the campus grounds. The campus is easily accessed by car and bus; there is a bus stop located outside the campus serving several routes across the city and to rail stations.
• Membership of Westwoods gym and health club which offers a range of excellent fitness and leisure facilities including a 25m swimming pool.
• Free lunchtime meals during term time, and at other times when catering is provided, and you are on duty.
• Life insurance scheme 
• Excellent Employee Assistance Programme (EAP).
• You will be opted into the Fettes College Pension Plan after 3 months service. This scheme is a money purchase one, operating as a salary exchange plan. The College will 
•  contribute to the scheme a minimum of 8% and you will contribute a minimum of 2% employee. Fettes operate a contribution matching scheme up to 12% of base salary.
• Access to discounted healthcare, additional life insurance, shopping discounts, etc through our 4me benefits portal 

Term time plus explained*

Completed before the school is closed for the summer break

             Spring and Summer term inset days each year

An opportunity has arisen for a proactive and motivated individual with outstanding administrative and customer service skills to join Fettes Preparatory School as School Secretary.  Reporting to the P.A. to the Headmaster, this role is the face of the Prep School, providing a warm welcome for pupils, parents and visitors.

Working closely with the Prep School staff, you will be a key presence there, carrying out the following roles and responsibilities.

Face of Fettes Prep

• To provide an efficient and courteous reception service, ensuring that parents, pupils, Governors, staff and others who visit the school receive a prompt and helpful service. This will include answering telephones, managing emails and the electronic security doors
• To ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way that promotes a positive image of the school
• To ensure the reception area and foyer are tidy and hazard free
• Ensure GDPR compliance in all reception related activity
• Maintain confidentiality at all times 

Administrative & Office Duties

• To meet operational needs by providing a high-level secretarial, administrative and clerical service to all staff
• Maintain the school’s main register of all pupil attendance records and ensuring class lists are regularly printed off for fire drills
• Ensure Form Tutors take their registers (twice daily)
• Pick up and action any messages regarding pupil absence, ensuring it is recorded in isams, the school’s database and informing Form Tutors
• Manage the Prep School calendar and ensure that any communication relevant to trips in the calendar is sent out to parents at least a week in advance   
• Create and distribute a weekly bulletin to all parents, Governors and Prep School staff
• Assist the Director of Studies with the distribution of Orders and Reports
• Manage a high-quality mail service, ensuring timely distribution of outgoing mail and delivery of incoming mail to relevant pigeonholes
• Check stock levels of stationery and order replenishments as required
• Undertake any other duties appropriate to the grade and role

Please see the full Job Description