We are excited to offer a fantastic opportunity for a data-focused and detail-oriented professional to join our dynamic academic team. As Academic Database Officer, you will play a pivotal role in overseeing and optimising pupil data systems, supporting academic operations, and contributing to the success of our students.

What We’re Looking For

Significant experience with the iSAMS academic data management system.

Advanced proficiency with Microsoft software, especially Excel.

Experience with querying databases to generate reports and communicate with other software.

Exceptional attention to detail and a methodical approach to work.

Ability to manage multiple priorities and work collaboratively.

Professional, organised, and calm under pressure.

Excellent communication skills and a high level of reliability.

Discreet and respectful of confidentiality.

Self-motivated with a flexible and proactive attitude.

Key Responsibilities

The Database Officer will:

Oversee the pupil data lifecycle from entry to departure, in collaboration with Admissions.

Maintain accuracy and integrity of academic databases, including daily registration systems.

Generate and analyse management reports (e.g. class lists, set lists, attendance, academic tracking).

Support database procedures during year-end and new academic year roll-overs.

Provide troubleshooting and support for staff database queries.

Deliver training sessions on iSAMS and other relevant systems.

As part of the wider Academic Administration team:

Assist in the creation and maintenance of sets, classes, and subject-choice lists.

Support the development and upkeep of the academic timetable.

Manage room bookings and scheduling.

Coordinate with the Examinations Office for public exams and results days.

Organise internal exams for Prep and Senior Schools.

Administer and analyse 'Value Added' statistics.

Produce and update academic information booklets for parents.

Support parent-teacher meetings and academic events.

Manage long-term and emergency staff cover.

Handle incoming calls and provide general administrative support.

What We Offer

Highly competitive salary and benefits package.

Membership of the College’s generous contributory pension scheme (APTIS – Aviva Pension Trust for Independent Schools), with a 23.6% employer contribution.

Free lunches, drinks, fruit, and cakes during term time.

Free on-site parking.

Access to a wide range of sport and leisure facilities including swimming pool, gym, library, and staff fitness classes.

Ongoing CPD opportunities and tailored professional development planning.

Hurstpierpoint College is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including an online presence and adverse media review, checks with past employers and the Disclosure and Barring Service.