Purchase Ledger/Accounts Assistant
- Hampton School
- Fixed Term
The Purchase Ledger Clerk will provide support to the Bursary and assist in the delivery of a quality service to the School.
The Purchase Ledger Clerk will provide support to the Bursary and assist in the delivery of a quality service to the School. This role will be ideal for an enthusiastic individual who will be responsible for the Purchase Ledger and supporting other bursary related administrative functions. Previous finance/accounts administration experience is desirable as well as excellent IT, administration and interpersonal skills.
To assist with the day-to-day running of the Bursary:
• Purchase ledger
- Being responsible for monitoring invoices received via the purchase ledger email address, importing and updating invoices prior to input including supplier code, nominal code, approver etc.
- Administration of PASS, import or scan and link the invoice into Scan2PASS for electronic approval
- Carry out weekly and ad hoc payment runs for BACS and cheques
- Co-ordinate the appropriate authorisation of large payments
- Email BACS remittances
- Set up and maintain supplier details on PASS
- Monthly Supplier reconciliation
- Reconcile supplier statements
- Assist with filing, including supplier invoices and billing invoices.
The list of duties above is not necessarily comprehensive; however, the employee may be called on to perform other tasks as directed by the Management Accountant or anyone acting on their behalf.
• To act as Fire Marshal and First Aider as required. Training will be provided.
• Any other reasonable tasks required by the Headmaster and/or Deputy Head in association with the above role.
The successful candidate will demonstrate the following essential skills, experience and qualifications:
• Purchase Ledger/Accounts experience is essential and relevant qualifications and/or the willingness to work towards qualifications is desirable
• A customer focused approach and attention to detail are essential combined with a willingness to go the extra mile and a ‘can do’ approach.
• A good team player, capable of working positively under pressure with a flexible outlook that supports the School.
• High professional standards, particularly with regard to accuracy and presentation, are essential.
• A smart appearance, friendly and polite demeanour and good communication skills.
• Excellent administration skills and high level of proficiency in the use of ICT, including Word, Excel, databases, email and Internet.
• Enthusiasm and commitment to the smooth running of Hampton School and the wider Hampton School community.
• The ability to identify and complete work independently.
• The flexibility to adapt to ever-changing priorities.
• A willingness to assist and deal confidently with colleagues.
• A knowledge of the national and local education sector would be an advantage.
• A good general education, including excellent written and spoken English.
• Meticulous attention to detail.
• Awareness of the importance of data security, discretion and confidentiality.
• A willingness to undertake appropriate training as required
• An excellent telephone manner and ability to deal confidently with enquiries.
• Initiative, common sense and patience.
• The ability to work under pressure.
• A willingness to work from time to time at evening and weekend events
• Use of accounting software (the School uses WCBS and Scan2PASS system)
• IT literate with good Microsoft Office skills.
• Experience working as a purchase ledger clerk.
Normal working hours are Monday to Friday 8.45am – 4.45pm. The full- time salary will be £24,802 per annum plus a suitably attractive benefits package.
The closing date for applications for this position is Monday 19 August 2019 at 9am. The School reserves the right to commence or complete the interview process at any time prior to the closing date.
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